The right of access (Subject Access)

You have the right to access any personal data held about you by Cheshire Constabulary. This right is otherwise known as ‘Subject Access’ and allows you to verify that the use of your personal data is lawful.

In addition to accessing your personal data, you are also entitled the receive the following supplementary information;

  • The purpose for the processing;
  • The legal basis (law enforcement processing only);
  • The categories of personal data concerned e.g. whether you are a victim, witness, or convicted person (law enforcement only);
  • Any recipients or categories of recipients to whom the personal data has been disclosed;
  • The envisaged period for storage or the criteria to determine the retention;
  • The existence of the other rights (rectification, erasure, restriction etc);
  • The existence of the right to lodge a complaint with the ICO;
  • Any available information as to the source/origin of the personal data;
  • For general processing, the existence of automated decision-making, including profiling.

There are some legal exemptions, which exist to prevent disclosing information in certain circumstances. Examples include where the disclosure would prejudice:

  • An official or legal inquiry, investigation or procedure;
  • The prevention, detection, investigation or prosecution of criminal offences or the execution of criminal penalties;
  • The protection of public security or national security;
  • The rights of other living individuals;
  • Legal professional privilege. 

How to access your own personal data held on Cheshire Constabulary systems

If you want to know what information Cheshire Constabulary holds about you on their local system, please complete a Local Subject Access form. This will assist you to provide sufficient information to enable Cheshire Constabulary to identify you and locate the information you require.

We also need to be satisfied that you are who you say you are. You must include at least two forms of identification. Between them, they should show your name, address, signature and date of birth (e.g. Driving Licence, Passport, Medical Card, Birth/Adoption Certificate, Bank Statement or Utility Bill).

It is advised that you supply photocopies of original documents – Cheshire Constabulary cannot be held accountable for original documents lost in the post.

Applications can be sent to: [email protected]

Please be aware that whilst the email will be sent to a secure network, unless you have a secure email to send the form, the delivery of the email is over an insecure connection. Cheshire Constabulary cannot accept responsibility for any loss or interception of the email.

Alternatively, you can post your application:

Information Compliance
Cheshire Constabulary HQ
Clemonds Hey
Oakmere Road

If you require any assistance, please do not hesitate to contact us via the above email or telephone: 01606 362384.

Please note: once we have received your completed application, the process to provide you with information can take up to one calendar month. One month is the statutory deadline defined by the Data Protection Act 2018 and can be extended by a further two months where requests are complex or numerous. If this is the case, we will inform you within one month of receipt of your request and explain why the extension is necessary. 

Your right to complain to the regulator

You have the right to lodge a complaint with the office of the Information Commissioner if you consider your data protection rights are infringed. The Information Commissioner’s Office can be contacted via their website: 

How to access your personal data held on the Police National Computer

If you want to know what information is held about you on the Police National Computer (PNC) you will need to apply to the Association of Chief Police Officers Criminal Records Office (ACRO).

Information about how to apply for this information is available on the ACRO Subject Access web page. This service is not carried out by Cheshire Constabulary.

TriForce Collaboration

Cheshire Constabulary operate a shared crime recording system with North Wales and Merseyside Police referred to as the ‘TriForce Collaboration’. This is only one of many systems used by Police, so in order to expedite all requests efficiently, only Cheshire records will be considered as part of Subject Access requests made to Cheshire Constabulary. If you require access to data held about you by North Wales and Merseyside Police you should contact them directly using the following links.

North Wales Police Subject Access

Merseyside Police Subject Access